Setting Up A Club

The vast majority of football throughout the country is played at a local level for personal enjoyment.

Before embarking on forming a new team, the following 2 questions should be asked:

1. Are there enough potential players? 
2. Are there enough volunteers to take care of club organisation and administration?

Details of the major matters for setting up a club that you should be aware of are provided below. However, if you need further information please contact us.

By following these simple guidelines you should be in a position to have your new club up and running in no time.

Constitution – Appointment of Club Officials 
Clubs must appoint a Chairman, Treasurer and Secretary to enable the club to function effectively within County FA Rules and Regulations. It is also suggested that other people are appointed to assist in other administrative areas of the club.

Finance – Income and Expenditure to Run the Club 
As a new club it will be important to raise funds to run the club and initially these will probably be from player memberships and subscriptions. It is also advisable to produce a list of costs to run your team which will help you create a budget of income and expenditure for the season.

Players – Registration, Eligibility, Discipline, Child Protection & Coaching
It is important that clubs are fully conversant with the rules of each competition that they may wish to enter. All discipline at grassroots is administered by the County Football Association and the Secretary of the club is responsible to ensure that all players are eligible to play. If clubs have any doubts about eligibilities, for example suspensions, they should contact us for details. For youth teams, it is important to observe The FA Child Protection Policy, Practices and Procedures. An official of the club should attend an FA Child Protection and Good practice Workshop. See our Course page for further details.

Insurance – Public Liability, Personal Injury and Other Policies 
Clubs are required to have adequate insurance cover for their players in case of injury or accident whilst playing or travelling to matches. Public Liability Insurance is arranged for you by Nottinghamshire Football Association as a mandatory part of the Club Affiliation process (see below).

Affiliation – County Football Associations & Leagues 
A Club will need to affiliate to a parent County Football Association and the appropriate league it wishes to join. Clubs are recommended to seek advice on suitable league membership from our County Headquarters.

Fixtures – League & Cup Competitions 
Fixtures are administered by the appropriate competition secretary, who advises clubs of forthcoming matches. If it is a home match, the club secretary must arrange hire of a pitch, notify opponents and match officials of kick-off time and location of venue. For away games, arrange to inform your own team of venue, kick-off time and arrange for transport of players. Nottinghmashire Football Association runs cup competitions which give an opportunity for teams to play against clubs from different leagues or divisions.

Pitches – Useful Contacts & Advice 
Apply to your Local Authority, other local teams, Parish Council or owner of a private ground to hire a pitch. Please note hire charges will vary.

Kit & Equipment 
Purchase suitable equipment prior to the start of your fixtures and ensure you have sufficient equipment for all teams in your club. The necessary equipment will include, playing strip, first aid kit, nets and balls.

See the attached Guide to Club Administration which details all tasks in relation to the Setting Up of Your Club, Match Day Duties & Annual Activities.

Results / Public Relations / Press 
Ensure you pass on results of your matches to comply with competition regulations. All clubs are recommended to establish good relationships with the local press to publish results, match reports and possibly just interesting stories about their club. Good PR will help raise the profile of the club, bring in new players and may even attract some sponsorship.



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