Affiliation Header



Nottinghamshire FA will be opening their club affiliation window, the week beginning Monday 19th June 2023. Club Affiliation will be available within the CLUB PORTAL instead of through the Whole Game System.

Please see the information below as well as the USEFUL DOCUMENTS section further down the page. 

Why has the System Changed? 

Following an upgrade to the FA’s IT platforms, and to improve and speed up the affiliation process, club affiliation will be moving away from the Whole Game System and transferring to the Club Portal.

Previously, in the Whole Game System, a club could not complete their affiliation until every team within the club was compliant with regulations. Moving to affiliation by team means that when a team is ready, they can affiliate at the touch of a button. For example, if you are a club with a first team in the National League System as well as having youth teams & disability provision, you can affiliate the first team for their earlier start and complete the youth teams when they are ready.

Each team will have an ‘Affiliation Status’ rather than an affiliation number. This Affiliation Status will be visible in the Club Portal to the club, in Competition Portal for leagues, and the County FA will see the details in the County Portal. This gives all cohorts who need to view whether a team is affiliated an easy way to do so, in their own environments. This approach has many benefits as previously the affiliation number indicated if the club had been affiliated but did not however inform the competitions how many teams, nor whether all those teams were affiliated. This allows a far more flexible, live, view of all teams participating in competitions across the County and removes the opportunity for non-affiliated teams competing under a club affiliation number.

How to get my club ready?

  • Check officials & qualifications - for guidance click here
  • Add club and team grounds - for guidance click here
  • Read and accept Safeguarding declarations – My Club + Documentation +Safeguarding Declarations
  • Tidy up folded teams - for guidance click here
  • Assign teams to correct leagues - for guidance click here
  • If you are a new club looking to affiliate for the 23-24 season, please complete the New Club Form here

Safeguarding requirements

Role Must be named on Club Portal Safeguarding for Committee Members Course FA DBS Safeguarding Children Course FA Welfare Officers Course
Club Secretary X X
Club Chairperson X X
Club Treasurer X X
Youth Club Welfare Officer X X X X X
Adult Club Welfare Officer* X
Team Manager/Coach X X X
Assistant Manager/Coach X X X
*Applicable to Clubs with Open age Teams. It is best practice for this individual to have an in-date FA DBS and complete the Safeguarding for Committee Members course.

To affiliate, all named Youth Teams Coaches (Lead and Assistant) must possess an in-date Safeguarding Children Course Qualification. Coaches can enroll on the course by clicking here

Training and Support

The FA and Nottinghamshire FA have produced several articles and assets to help explain the changes.

What’s New Overview Article – CLICK HERE 

Affiliation Requirements Article – CLICK HERE

Affiliation FAQs – CLICK HERE

For further information on the affiliation changes and getting ready for affiliation, please click the button below.



To purchase enhanced Personal Accident Insurance for the 2023/24 season, click here.

If you have any questions or concerns, please contact and a member of our team would be happy to help.



Get In Touch

By Phone: 0115 983 7400

By Email: 

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